Agency Toolbox

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Reporting & Ordering

Commodity Monthly Inventory Reporting

Agency Monthly Report

Why does my Agency

need to Report?

Click Here

Inventory must be taken at the end of each month and your completed form submitted to the Food Bank of North Central Arkansas within one week of the end of the month. For example if inventory is taken on July 31st then your completed form must be submitted no later than August 7th. If your form is not received by email or mail by that date you will loose your ability to receive monthly commodities.

P.O. Box 128 - Norfork, Arkansas 72658

After completing the form, please fax or e-mail to our office before the 10th of each month. Don't forget to share your success stories with us as a part of your report!


We are required to report meals and pounds distributed in our service area to USDA and Feeding America.  The data on your Agency Reports are also valuable to us as we apply for grant to offset costs associated with obtaining, processing, warehousing and distributing food to your agency.  Grant dollars help us keep are Shared Maintenance Fees low so your dollars go farther. 

Shopping List

Ordering Guidelines for

Picking Up at the FBNCA

Ordering Guidelines

for Direct Deliveries

Click Here

Coming Soon

Coming Soon

Good Practices for Food Storage

Shelf Life Determination

Temperature Log

Good Practices Update

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If you are not sure how long an item is good past it's "use by date"? Use this list to determine food shelf life. This list will enable you to put more good food on the tables of your clients.

Click Here

Agencies need to keep a log of the daily temperatures on all freezers and refrigerators that store food to be distributed to clients. These temperatures need to be taken a minimum of once a day, each day that the agency is open and if possible every day.

Programs to offer your Clients

Power to Care

USDA Commodities

Waver of Services

of Interpreter

Click Here

Learn how to help clients with electric bills

Click Here

This application will be used by agencies distributing USDA Commodities. All clients of USDA eligible agencies need to have a completed form for each client they serve in their files.

Click Here

If a client cannot communicate with the agency staff/volunteer they need to be offered the opportunity to speak with an interpreter. If they decline to have an interpreter this form should be filled out and maintained as record that an interpreter was offered.

Cooking Matters

At The Store

Cooking Matters

Ready 2 Work &

Getting Ahead Classes

Individuals take a guided tour of the grocery store. Where there learn about labels, pricing structures, and general nutritional needs. After the tour and a brief written survey attendees will receive a $10 store gift card. You may know this as Shopping Matters
Individuals take this course over a few weeks and are instructed in meal preparation, menu planning and general nutrition. Each class they will be given "homework", they will take food home and be asked to prepare a meal with it. Attendees will also receive gifts related to meal prep.


These are classes designed to help individuals obtain and/or maintain steady employment.

Need more information?


Just call 499-7565 or email one of our staff...


General Agency information, Conferences, Getting Ahead, Ready 2 Work, Senior Food programs

Carol Petty

Bridge Bash, Grant Writing, Fundraising and help with presentations

Mary Jo McLean

Completing and Submitting reports, account balances and maintaining logs

Victoria Moore

Administrative, Move Up 2 Independence, Mobilizing your Community, Childhood Hunger programs and speaking to your community/state leaders

Jeff Quick

Ordering, pickup, delivery & food safety

Brian Maness & Tim Riggs

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